Stock & purchasing
Know what you have, reorder before you run out, and buy with approvals.
- Stock for every item and location, always current
- An alert before anything runs out, with a quantity to order
- Supplier POs approved by the right person, by value
Below minimum
Bearing 6205 ZZ
Vatva godown
540
left, minimum 600
Used per day70
Lasts about7 days
Supplier takes5 days
Reorder
Bearing 6205 ZZ
Suggested quantity
2,000−pieces+
About 4 weeks of use, plus the 5 days it takes to arrive.
Supplier
- Rajkot Bearings₹46 last time
- Ahmedabad Bearing Co.₹48 last time
Purchase order
PO/26-27/0087
To Rajkot Bearings
Bearing 6205 ZZ × 2,000₹92,000
GST 18%₹16,560
Total₹1,08,560
Over ₹50,000, so it goes to the owner to approve.
Send for approvalFor Mr. Sanghvi
Approve PO/26-27/0087?
SupplierRajkot Bearings
ItemBearing 6205 ZZ
Quantity2,000 pieces
Value₹92,000
Raised byRamesh
Last order from Rajkot Bearings: same price, delivered on time.
PO/26-27/0087
Closed
- ApprovedMonday, 11:20 am
- Sent to Rajkot Bearings on WhatsAppMonday, 11:21 am
- Dispatched by the supplierWednesday
- 2,000 received at Vatva godownSaturday
Bearing 6205 ZZ, stock now
2,190
- Stock & purchasing
- Operations overview
Feeds the operations overview, where owners see the whole business.
स्टॉक पर नज़र
Watch an item run low.
Pick an item, then drag through the next 30 days.
Order on the way, arrives day 23
Vatva godown, minimum 600 pieces
Day 19: 470 pieces
What happens, and when
- Day 18Down to 540 at Vatva godown; alert to Ramesh
- Day 18PO/26-27/0087 drafted: 2,000 pieces from Rajkot Bearings, ₹92,000
- Day 18Over ₹50,000, so the owner approves it on his phone
- Day 18Sent to Rajkot Bearings on WhatsApp
- Day 232,000 pieces received; stock back to 2,190
ख़रीद के नियम
Buying that follows your rules.
- Stock for every locationEach godown and plant, on the same item records as your catalogue.
Bearing 6205 ZZ
Vatva godown 540 Low Sanand plant 1,260 OK All locations 1,800 - A minimum for each itemTold before it runs out, with a quantity to order.
Bearing 6205 ZZ540 left
Minimum 600Suggested order 2,000
Alerts on WhatsApp and email, to whoever looks after that store.
- Numbered supplier POsDrafted in a minute, sent as a PDF or on WhatsApp.
Purchase orderPO/26-27/0087
To Rajkot Bearings
Bearing 6205 ZZ × 2,000₹92,000
WhatsAppPDF
- Approval by valueBig purchases wait for the right person. You set the limits.
- Up to ₹50,000Ramesh, store manager
- Above ₹50,000Mr. Sanghvi, owner
कमी से ख़रीद तक
From running low to restocked.
Nothing is re-typed: the alert becomes the PO, and the delivery updates the stock.
- 1
Stock recorded
For every item and location
- 2
Falls to minimum
An alert, with a quantity
- 3
PO drafted
Numbered, like PO/26-27/0087
- 4
Approved
By the right person, by value
- 5
Sent to supplier
As a PDF or on WhatsApp
- 6
Received
Stock updates itself
You pay your suppliers as you do today.We only send the order.
Also included
- Transfers between locations
- Goods received against each PO
- Suppliers with their last prices
- Purchase history by item
- Import stock from Excel
- Export to Excel and Tally
- Live stock in Smart catalogue
- Super admin and Manager roles
रजिस्टर बनाम लाइव
Same godown. A register, and live stock.
Drag the handle across.
Stock register
Godown book no. 7
- Bearing 6205 ZZVatva1,150540
- Carton, 5-plyVatva3,000
- Cable, 4 core 6 sq mmSanand2,400 m1,9??
- V-belt B-52Sanand64
Recount on Saturday!
Last written 2 weeks agoPage 112
SEStock
Updated just now
- Bearing 6205 ZZVatva540PO approved
- Carton, 5-plyVatva2,460OK
- Cable, 4 core 6 sq mmSanand1,830OK
- V-belt B-52Sanand18Below minimum
2 items below minimum2 locations
How it works
- 1
Stock is recorded
- 2
You are alerted when it runs low
- 3
A supplier PO is raised
- 4
It is approved and sent
Questions?
Does stock show in the catalogue?
Yes, if you use Smart catalogue too. Both use the same product records.
Can different people approve different amounts?
Yes. You set the limits and who approves above each one.
Never run out of what you need.
Message us. We’ll set it up with your own items and godowns.